ACTIVE EMPLOYEES
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You are signing in to New Zealand payroll. Choose Fiji to open Payroll Island’s Fiji workspace.
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PAYROLL CONTROL CENTRE · NEW ZEALAND
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NZD · Finalised totals by pay-period end date
OPEN PAY RUNS
—need workflow actionFINALISED NET
—locked or exported payrollPAYE
—finalised payroll · includes ACCEMPLOYER KIWISAVER
—before ESCT · finalised payrollFINALISED PAYROLL
Gross and net trend
● Gross● Net
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CURRENT CYCLE
WORKFORCE
Get payroll ready
Maintain employee tax and pay details, roster work, then approve timesheets.
NEW ZEALAND PAYROLL
Leave and statutory days
Review otherwise-working-day evidence, public holidays and employee leave before calculating pay.
OUTPUTS AND FILING
Complete the payroll cycle
Review payslips, bank exports, wage and time records, and IRD payday filing.
Checking payroll services…
WORKFORCE / EMPLOYEES
Employees
Employment, tax, KiwiSaver and payment instructions.
Add employee
NZ Payroll record
Create and maintain the employee's complete standalone NZ payroll file.
Employee directory
Total: 0| Employee | Employment | Pay setup | Tax | Bank | Actions |
|---|
Page 0 of 0
Edit employee
Employee summary
ATS connected
YTD totals (tax year)
Leave balances (money)
| Category | Balance | Hours | Accrued | Paid | Adjusted |
|---|
Last run
Payee settings
ATS connected: edits sync to ATS
Click an employee row (Payroll DB) to edit.
PAY INSTRUCTIONS
Allowances, reimbursements & deductions
Effective-dated instructions are retained with their balance and payroll history. One-off pay-run adjustments remain in the pay run.
No instructions recorded.
Effective-dated pay change
The previous pay terms end the day before this date. Locked payroll is never recalculated.
Worker-pay rules Calculated from start/finish times when payroll is previewed
Termination
Not set
Keep this in draft while details are being checked. Ready terminations are included automatically in the pay run containing the last working date, even when the employee has no timesheet. Completion is recorded only when that run is locked.
Public holidays inside the final annual-holiday extension
If the employee has passed an annual-holiday anniversary, enter the reviewed remaining entitlement below. NZ Pay values it at the higher of ordinary weekly pay and average weekly earnings, adds the part-year accrual, and will not guess a missing balance. A public holiday on an otherwise working day in the notional extension is paid separately.
Otherwise working weekdays
Recovery summary
No recovery items.
Money owed to employer
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NZ
PAYROLL READINESS
Checking employee file
EMPLOYEE CALENDAR
Roster, attendance & approved leave
WorkedPlannedApproved leavePending leavePublic holidayOff
LAST 365 DAYS
Attendance summary
CURRENT TAX YEAR
Payroll summary
LAST PAYMENT
Latest locked pay
Employment
Pay setup
Tax & bank
TEMP / CASUAL JOBSWork assignments 0 records
The client job, dates and pay rules used by rosters, timesheets and payroll. Employment blocks remain separate and are produced from confirmed payroll history.
EMPLOYMENT HISTORY
Employment blocks
Continuous temp/casual employment periods built automatically from confirmed work, leave and final-pay history. Blocks preserve holiday-pay and final-pay continuity and are never entered manually.
LEAVE
Current balances
EMPLOYEE RECORD
Leave and sickness record
Requests and recorded leave remain visible here regardless of the calendar month.
All requests
| Dates | Type | Units | Status | Submitted / decision | Actions |
|---|
Recorded leave history
| Date | Type | Hours | Timesheet | Payroll |
|---|
Payroll leave ledger
| Date | Type | Event | Hours / days | Amount | Payroll / source |
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EMPLOYEE RECORDDocuments & profile photo 0 files
WORKFORCE / ROSTER
Weekly roster
Planned shifts generated from each employee's saved roster pattern.
Manage reusable roster templates
No roster rows
WORKFORCE / TIMESHEETS
Weekly timesheets
Enter actual start, finish and breaks, then submit for approval. Approved hours feed the pay run.
No timesheets
Timesheet audit list
List (Payroll DB)
| Week | External Ref | Employee | Hours | Lines | Paid |
|---|
WORKFORCE / DATA INTAKE
Import payroll data
Preview the complete file, correct any errors, then accept it into this payroll database.
1. Choose file2. Validate the whole file3. Accept into NZ Pay
Import from another system
The employee template covers salaried and hourly staff, temp/casual workers, and contractors. Set type to salaried, hourly or contractor, and employment_type to permanent, fixed_term, temp, casual or contractor. Contractors use contractor in both fields. Existing workers do not need to be re-imported when you import a later timesheet file.
Download the template, map the other system’s employee IDs and dated shifts into it, then preview the file. NZ Pay stores accepted rows as its own timesheets; the source name is retained for audit and repeat-import protection. This screen never contacts the other system.
Use this order: employee records, temp/casual work assignments and rates, verified leave opening balances and deduction plans where applicable, then dated timesheets. Give every source record a stable external_ref. Opening balances are accepted only before NZ Pay-owned payroll history for that leave type and cannot later be rewritten. When two jobs overlap, put the assignment external_ref in the timesheet’s assignment_ref and use the same source name for both imports; or use the NZ Pay assignment_id shown in preview. A changed assignment rate must go through the effective-dated rate workflow. Legal employment blocks are derived from locked pay, not imported or manually created.
Supply date, hours or start/finish/break, and an approval status. For leave, set shift_type to annual_leave, sick_leave, bereavement_leave, family_violence_leave or alternative_holiday. Use public_holiday for a paid unworked public holiday and public_holiday_worked only when work was performed. Ambiguous leave or stat rows are rejected rather than guessed. Hours without approval status stay drafts; an authorised approver may explicitly attest that the source file was approved. The JSON API accepts the same fields for integrations. Do not import another payroll system’s calculated pay outcomes as raw timesheets.
PAYROLL / STATUTORY DAYS
Public holiday workbench
Review otherwise-working-day evidence, choose the employee's actual or observed date, and approve the payroll outcome.
STANDALONE CALCULATION
NZ Pay calculates statutory-day eligibility and pay from its own records.Employee settings, work assignments, effective rosters, approved timesheets, rate cards and locked payroll history are used here. No BOSS connection is required.
Default region Load a holiday
Worked-day multiplier 1.5×
How this controls payroll
OWD + worked = time-and-a-half plus an alternative holiday.
OWD + not worked = paid public holiday using RDP where determinable, otherwise ADP.
Not OWD + worked = time-and-a-half only. Not OWD + not worked = no statutory payment.
Pay Run
Missing approved hours? Import a timesheet CSV, or complete and approve the week in Timesheets before creating this run.
Preview
| Name | Employee | Hours | OT Hours | Gross | Extra | PAYE | ACC | SL | SL Extra | CS | WHT | GST | Net | Payslip |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Totals | ||||||||||||||
Finalize pay run
Marks the standalone payroll records as paid. Original source references remain in the local audit history; no workforce system is contacted.
Payday filing
Generates the IRD payday-filing CSV from the immutable locked pay-run snapshot. Direct myIR submission is not part of this application.
Send payslips
Sends each employee a secure payslip link through this application's configured SMTP service. Requires the run to be locked.
Reports
Payslip summary
Period rangeReport preview
IRD Filing
Payday filing dashboard
| Period | Payday | Status | Filed | Revoked | Employees | Actions |
|---|
Employer Deduction Analysis
Employer monthly schedule (IR348)
Employer deductions (IR345)
Employment detail dashboard
| Employee | Start date | IRD number | Tax code | DOB | Submitted | Submitted by | Action |
|---|
Users
Manage access to this company's BOSS Pay account. BOSS Pay logins are separate from BOSS.
Invite user
Enter their email and choose their access. The invitation link lets them set their own password.
Edit access
Changing the role here does not reset permissions. Review the selected permissions before saving.
Existing users
Use Resend invitation for someone awaiting activation. For an active account that needs a new password, use Send reset link. Neither action changes their permissions.
| Role | Permissions | Status | Last login | Actions |
|---|
Settings
Company payroll settings
Per tenantEmployer
Pay frequency
Standalone payroll calculations
Employee-specific employment, leave, tax and pay facts are maintained on each employee file. Company leave minimums are under Leave rules.
Payslip options
Payday filing
Produces manual IRD payday-filing exports from locked payroll results.
Annual holidays
NZ Pay grants at least four weeks after each 12 months of verified continuous employment. A higher contractual entitlement can be configured here; pay-as-you-go remains an employee-level setting and is never inferred.
Public holidays
Sick leave
NZ Pay grants at least 10 days after six months and on each qualifying 12-month renewal, carrying unused days to at least the statutory 20-day cap. Enter only more generous employment terms, or an earlier qualifying period.
Bereavement leave
myIR credentials
General ledger export
Bank payment schedule
Import and HR
Cost centres
Company contact record
Administrative recordkeeping only; these contact fields do not change payroll calculations.