Dashboard

Payroll group

Group

Set the working payroll group for all screens.

Health

Checking payroll services...

WORKFORCE / EMPLOYEES

Employees

Employment, tax, KiwiSaver and payment instructions.

Employee directory

Total: 0 Search

Employee	Employment	Pay setup	Tax	Bank	Actions

Page 0 of 0 Rows

Edit employee

Name

-

Employee ID

-

Email

-

Department

-

Start date

-

End date

-

Date of birth

-

Type

-

Tax code

-

Hourly rate

-

Base annual

-

IRD number

-

Bank account

-

YTD totals (tax year)

From

-

To

-

Periods

-

Gross

-

PAYE

-

ACC

-

Student loan

-

KiwiSaver (emp)

-

KiwiSaver (er)

-

ESCT

-

Net

-

Leave balances (money)

Category	Balance	Hours	Accrued	Paid	Adjusted

Last run

Run ID

-

Period

-

Status

-

Gross

-

Net

-

Click an employee row (Payroll DB) to edit.

Employee ID First name Last name Email Location Department Pay basis Employment type Hourly rate (NZD) Annual salary (NZD) Ordinary hours / week Payroll group Tax code IRD number Start date End date Date of birth Special tax rate % Tailored tax rate % (STC) Tailored tax start Tailored tax end SL special rate % SL special threshold applies SL special start SL special end SL compulsory extra % SL compulsory remaining SL borrower extra % SL borrower extra amount Child support amount Child support frequency Child support start Child support end Child support reference Public holiday region Active employee KiwiSaver member KiwiSaver (employee %) KiwiSaver (employer %) Holiday pay method Holiday pay % Contractor withholding % Contractor activity code GST registered GST number Bank account name Bank account number

PAY INSTRUCTIONS

Allowances, reimbursements & deductions

Effective-dated instructions are retained with their balance and payroll history. One-off pay-run adjustments remain in the pay run.

No instructions recorded.

Keep this in draft while details are being checked. Ready terminations are included automatically in the pay run containing the last working date, even when the employee has no timesheet. Completion is recorded only when that run is locked.

No termination has been set.

Status Last working date Extra payment end date Reason Comment Review notes

Public holidays inside the final annual-holiday extension

If the employee has passed an annual-holiday anniversary, enter the reviewed remaining entitlement below. NZ Pay values it at the higher of ordinary weekly pay and average weekly earnings, adds the part-year accrual, and will not guess a missing balance. A public holiday on an otherwise working day in the notional extension is paid separately.

Entitled annual holidays remaining (weeks) Public-holiday daily pay (NZD) Daily-pay basis Public-holiday region

Otherwise working weekdays

Mon Tue Wed Thu Fri Sat Sun

I reviewed the entitled weeks, otherwise-working weekdays, daily-pay basis, region, and resulting public-holiday extension.

Not assessed.

Exact gross final-pay override (NZD) Ported from BOSS payroll review. When entered, this exact taxable gross replaces the calculated final-pay total; the calculated result remains in the audit details.

Recovery summary

No recovery items.

Money owed to employer

Loading employee file…

NZ

PAYROLL READINESS

Checking employee file

EMPLOYEE CALENDAR

Roster, attendance & approved leave

WorkedPlannedApproved leavePending leavePublic holidayOff

LAST 365 DAYS

Attendance summary

CURRENT TAX YEAR

Payroll summary

LAST PAYMENT

Latest locked pay

Employment

Pay setup

Tax & bank

LEAVE

Current balances

EMPLOYEE RECORD

Leave and sickness record

Requests and recorded leave remain visible here regardless of the calendar month.

All requests

Dates	Type	Units	Status	Submitted / decision	Actions

Recorded leave history

Date	Type	Hours	Timesheet	Payroll

Payroll leave ledger

Date	Type	Event	Hours / days	Amount	Payroll / source

WORKFORCE / ROSTER

Weekly roster

Planned shifts generated from each employee's saved roster pattern.

Payroll group Client Location Coverage

Manage reusable roster templates

WORKFORCE / TIMESHEETS

Weekly timesheets

Enter actual start, finish and breaks, then submit for approval. Approved hours feed the pay run.

Payroll group Client Location Status

Timesheet audit list

List (Payroll DB)

From To Status

Week	External Ref	Employee	Hours	Lines	Paid

WORKFORCE / DATA INTAKE

Import payroll data

Preview the complete file, correct any errors, then accept it into this payroll database.

1. Choose file2. Validate the whole file3. Accept into NZ Pay

What are you importing? Source for the audit record CSV file

Import from another system

The employee template covers salaried and hourly staff, temp/casual workers, and contractors. Set type to salaried, hourly or contractor, and employment_type to permanent, fixed_term, temp, casual or contractor. Contractors use contractor in both fields. Existing workers do not need to be re-imported when you import a later timesheet file.

Download the template, map the other system’s employee IDs and dated shifts into it, then preview the file. NZ Pay stores accepted rows as its own timesheets; the source name is retained for audit and repeat-import protection. This screen never contacts the other system.

Use this order: employee records, temp/casual work assignments and rates, then dated timesheets. Give each job a stable external_ref. When two jobs overlap, put that same value in the timesheet’s assignment_ref and use the same source name for both imports; or use the NZ Pay assignment_id shown in preview. A changed assignment rate must go through the effective-dated rate workflow. Legal employment blocks are derived from locked pay, not imported or manually created.

Supply date, hours or start/finish/break, and an approval status. For leave, set shift_type to annual_leave, sick_leave, bereavement_leave, family_violence_leave or alternative_holiday. Use public_holiday for a paid unworked public holiday and public_holiday_worked only when work was performed. Ambiguous leave or stat rows are rejected rather than guessed. Hours without approval status stay drafts; an authorised approver may explicitly attest that the source file was approved. The JSON API accepts the same fields for integrations. Do not import another payroll system’s calculated pay outcomes as raw timesheets.

PAYROLL / STATUTORY DAYS

Public holiday workbench

Review otherwise-working-day evidence, choose the employee's actual or observed date, and approve the payroll outcome.

STANDALONE CALCULATION

NZ Pay calculates statutory-day eligibility and pay from its own records.

Employee settings, work assignments, effective rosters, approved timesheets, rate cards and locked payroll history are used here. No BOSS connection is required.

Default region Load a holiday Worked-day multiplier 1.5×

How this controls payroll OWD + worked = time-and-a-half plus an alternative holiday. OWD + not worked = paid public holiday using RDP where determinable, otherwise ADP. Not OWD + worked = time-and-a-half only. Not OWD + not worked = no statutory payment.

Pay Run

Missing approved hours? Import a timesheet CSV, or complete and approve the week in Timesheets before creating this run.

Preview

Start End Frequency

Run

Run name

Bank file format Bank payment date

Name	Employee	Hours	OT Hours	Gross	Extra	PAYE	ACC	SL	SL Extra	CS	WHT	GST	Net	Payslip
Totals

Finalize pay run

Dry run

Marks the standalone payroll records as paid. Original source references remain in the local audit history; no workforce system is contacted.

Payday filing

Payday date

Filing uses the locked pay-run snapshot. Direct myIR filing will be available once the IRD gateway connection is enabled.

Send payslips

Override email Dry run

Sends each employee a secure payslip link from the connected BOSS Outlook payroll mailbox. Requires the run to be locked.

Reports

IRD Filing

Payday filing dashboard

From To

Period	Payday	Status	Filed	Revoked	Employees	Actions

Employment detail dashboard

Status

Employee	Start date	IRD number	Tax code	DOB	Submitted	Submitted by	Action

Users

Manage access to this company's BOSS Pay account. BOSS Pay logins are separate from BOSS.

Invite user

Enter their email and choose their access. The invitation link lets them set their own password.

Email Role

Permissions

Full access includes every permission. Otherwise, tick the permissions this person needs.

Existing users

Use Resend invitation for someone awaiting activation. For an active account that needs a new password, use Send reset link. Neither action changes their permissions.

Email	Role	Permissions	Status	Last login	Actions

Sign in

Set or reset your BOSS Pay password

Activate BOSS Pay account

Dashboard

Payroll group

Health

Employees

Add employee

Employee directory

Employee summary

Payee settings

Allowances, reimbursements & deductions

Effective-dated pay change

Termination

Money owed to employer

Checking employee file

Roster, attendance & approved leave

Attendance summary

Payroll summary

Latest locked pay

Employment

Pay setup

Tax & bank

New work assignment

Employment blocks

Current balances

Leave and sickness record

New leave request

All requests

Weekly roster

Weekly timesheets

List (Payroll DB)

Import payroll data

Import from another system

Public holiday workbench

Pay Run

Preview

Finalize pay run

Payday filing

Send payslips

Reports

Payslip summary

Report preview

IRD Filing

Payday filing dashboard

Employer Deduction Analysis

Employer monthly schedule (IR348)

Employer deductions (IR345)

Employment detail dashboard

Users

Edit access

Existing users

Settings

Company payroll settings

Employer

Pay frequency

Payslip options

Payday filing

Annual leave

Public holidays

Sick leave

Bereavement leave

Overtime rules

Pay rates

Other options

Timesheets

myIR credentials

General ledger export

Bank payment schedule

Import and HR

Cost centres

Company file